The chase list at a glance
August close, state on Sep 28, 2026 4 items still owed Oldest item 20 days
What Pennock Hospitality Group still owes Tallgrove Accounting Partners for the August close: every item accepted, rejected or outstanding for the five entities, who sends each one, and the one item that has now waited 20 days. Prepared by Tobias Rennert, client accounting manager at Tallgrove Accounting Partners, for the bookkeepers at each Pennock entity and for the owner's office manager. Desmond Vandermolen, owner, receives a copy. Issued Thursday, October 1, 2026.
Where the 34 items stand
Tallgrove asked the five Pennock entities for bank statements, payroll registers, point-of-sale reports and vendor statements for August. The cutoff was Sep 8. Twenty-seven items have been checked and accepted for close. Three came back and were rejected. Four have not arrived. Rejected items go back to the sender with the reason written on them, and the four outstanding items are the ones that have not arrived at all.
Accepted for close, 27 of 34 items
The three states below add up to the 34 items requested. An item counts as accepted only after Tobias Rennert has checked its entity, period and source against the close checklist and the reviewer has accepted it. Receiving a file is not the same as accepting it.
Items by entity
Each row is one Pennock entity. Read across to see how many of its items are in each state, then go to the next section for what is still owed.
| Entity | Requested | Accepted | Rejected | Outstanding | Status |
|---|---|---|---|---|---|
| Pennock Holdings | 6 | 6 | 0 | 0 | Complete |
| Harbor Table | 7 | 6 | 1 | 0 | 1 returned |
| Copper Kettle | 7 | 5 | 1 | 1 | 1 returned, 1 owed |
| Fig and Fennel | 7 | 5 | 1 | 1 | 1 returned, 1 owed |
| Saltmarsh Grill | 7 | 5 | 0 | 2 | 2 owed |
| All entities | 34 | 27 | 3 | 4 |
What is still owed
Four items are outstanding. Every item was requested against the Sep 8 cutoff. Days waiting count from the Sep 8 cutoff for the payroll register, and from the date the item was asked for again for the others. The counts are to Monday, September 28. Every item is needed in Tallgrove's hands by Tuesday, October 6.
| Entity | Item | Source | Sender | Cutoff or asked again | Days waiting |
|---|---|---|---|---|---|
| Saltmarsh Grill | August payroll register | Payroll register | Saltmarsh Grill general manager | Cutoff Sep 8 | 20 |
| Saltmarsh Grill | August vendor statements, food supplier | Vendor statement | Owner's office manager | Asked again Sep 15 | 13 |
| Fig and Fennel | August bank statement, operating account | Bank statement | Owner's office manager | Asked again Sep 18 | 10 |
| Copper Kettle | August vendor statements, beverage supplier | Vendor statement | Owner's office manager | Asked again Sep 22 | 6 |
How fast each entity usually answers
The chart shows the median days from request to acceptance for August. Saltmarsh Grill is highlighted because its median is the longest, at 9 days, while Pennock Holdings accepts items in 3. The medians count only items that were accepted, so the four outstanding items are not in them.
Why three items were rejected
An item is rejected when it cannot be used for the close as sent. A rejected item goes back to its sender with the reason written on it.
- Wrong period, Harbor Table
- A bank statement for July was sent in place of August. The August statement is needed in its place.
- Wrong period, Fig and Fennel
- A point-of-sale report covered the week of Aug 17 only. The full month is needed in its place.
- Unreadable scan, Copper Kettle
- A vendor statement was photographed at an angle and the totals could not be read. A clean copy is needed in its place.
- Before you send
- Check the entity name, the month and that every page and total can be read.
"Most of what we reject is the right document for the wrong month. A quick look at the period before sending saves a second request for everyone."
Tobias Rennert, Client accounting manager, Tallgrove Accounting Partners
From request to acceptance
This is the path every item follows. Tobias Rennert checks each item, and only Celeste Deverell, or the authorized reviewer, can accept it. Acceptance is what moves the entity toward close.
How to send an item again
Use these steps for any of the four outstanding items and for any item returned to you.
- Find the item on this list
- Check entity, month and totals
- Send it to the named sender
- Tobias confirms receipt
- Reviewer accepts or returns
Before the October 6 deadline and the October 7 cutoff
- Saltmarsh Grill general manager sends the August payroll register. Owner: Saltmarsh Grill general manager, Oct 6open
- Office manager sends the Saltmarsh Grill food supplier statements. Owner: Owner's office manager, Oct 6open
- Office manager sends the Fig and Fennel August operating account bank statement. Owner: Owner's office manager, Oct 6open
- Office manager sends a clean Copper Kettle beverage supplier statement. Owner: Owner's office manager, Oct 6open
- Send corrected copies of the three rejected items. Owner: Entity bookkeepers at Harbor Table, Copper Kettle and Fig and Fennel, Oct 6open
- Name one evidence sender for all five entities. Owner: Desmond Vandermolen, donedone
- Issue the September request list with the October 7 cutoff. Owner: Tobias Rennert, Oct 7open
The next cutoff is Wednesday, October 7, for the September close. The request list goes to the office manager as the single sender for all five entities, and the payroll request goes to the Saltmarsh Grill general manager at the same time.
Who is on this list
- Tobias RennertClient accounting manager, Tallgrove Accounting Partners, owns the queue and the request list
- Celeste DeverellManaging partner, Tallgrove Accounting Partners, decides whether an entity may advance
- Desmond VandermolenOwner, Pennock Hospitality Group, named the office manager as single sender